Navigate the complexity of public tenders and defense projects
Our platform extracts critical information from thousands of documents in seconds, ensuring precision and strategic advantage.
Automated Document Audit System
A web application that automates the auditing process of proposals for public tenders in Portugal, organized in 3 sequential steps guiding users from document selection to final audit report generation.
Complete Process Flow
Tender Processing
Proposal Setup
Audit Report
Tender Processing
Objective: Analyze public tender documents to identify mandatory requirements that proposals must comply with.
Required Inputs
- Azure Blob Container: select the container where tender documents are stored
- Tender Folder: select the specific folder with documents
Automatic Processing
- Agent A1: automatically analyzes tender documents
- Extracts legal and technical requirements
- Identifies mandatory documents for the proposal
Generated Output
- Structured list of document requirements
- Classification (mandatory/optional/conditional)
- Applicable legal basis (CCP articles)
- Fields for subsequent mapping
Proposal Setup
Objective: Associate proposal documents with requirements identified in Step 1.
Required Inputs
- Azure Blob Container: select the container with proposal documents
- Proposal Folder: select the folder with the bidding company's documents
- Manual Mapping: associate each requirement with a specific file
Mapping Interface
For each tender requirement, the user must:
- Select File: dropdown with all available files in the proposal folder
- Confirm Status: verify if it's mandatory/optional/conditional
- Add Observations: specific notes about the document
Typical Documents to Map
- Commercial Proposal
- Declaration of No Impediments
- Commercial Registry Certificate
- Qualification Documents
Validation
- System alerts about missing mandatory documents
- Verification of mapping inconsistencies
Audit Report
Objective: Present complete analysis of proposal compliance with tender requirements.
Automatic Processing
- Agent A2: executes complete audit comparing:
- Tender requirements (Step 1)
- Mapped proposal documents (Step 2)
- Legal database with jurisprudence
Report Outputs
- Executive Summary:
- Global Status: overall proposal compliance
- Legal Risk: risk assessment (High/Medium/Low)
- Statistics: documents analyzed, compliance percentage, high-risk documents
- Detailed Analysis by Document:
- Compliance Status: Compliant/Partially/Non Compliant
- Legal Risk: specific risk level
- File Found: what was submitted
- Legal Basis: applicable articles and jurisprudence
- Critical Alerts:
- Missing mandatory documents
- Serious non-conformities
- Regularization deadlines
Benefits of Our Approach
Our document audit system delivers significant advantages across multiple dimensions of your tender process.
For the Operator
- Intuitive interface in 3 simple steps
- Visual mapping of documents
- Preventive alerts for problems
- Structured and complete report
For the Process
- Reduction of human errors in auditing
- Consistency in application of legal criteria
- Complete traceability of decisions
- Always updated legal base via Azure AI Search
For Legal Compliance
- Full respect of Public Contracts Code
- Automatic identification of formal defects
- Detailed legal basis
- Incorporated relevant jurisprudence
Ready to streamline your tender audit process?
Experience how our Document Audit System can save time, reduce errors, and ensure compliance in your public tender submissions.
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